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San Benito CISD
240 N. crockett Street
San Benito, TX 78586
956-361-6100
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Email Mistakes
Failing to follow e-mail
etiquette
- Don't write when you're angry. Wait 24 hours.
Calm down. Be reasonable. Have someone else edit your e-mail.
- Don't use sarcasm. You may think you're
clever, but the recipient will be put off.
- DON'T USE ALL UPPERCASE! That's the e-mail
equivalent of yelling. Your recipient won't be appreciative.
Go easy on the exclamation marks, too. Overuse dulls their
effectiveness.
- Use clear subject lines. That will help
people decide whether to read the e-mail now or later. We're
all busy. Your correspondent will appreciate your thoughtfulness.
- Keep it short. If your e-mail is more that
two paragraphs, maybe you should use the telephone.
- Change the subject line if you change the
topic of a thread.
- Unless the the recipient has previously
agreed, don't forward poems, jokes, virus warnings and other
things. You're just wasting valuable time and bandwidth.
Thinking you are anonymous.
If you are sending nasty missives, you might think no one will
be able to figure out that the e-mail came from you. After all,
you set up a phony Web address. Think again. E-mail contains
invisible information about the sender. Remember, that information
is in the header. All major e-mail programs can display header
information.
Sending e-mail to the wrong person. Today's
e-mail programs want to make it easy to send e-mail. This means
that when you start typing the address of a recipient to whom
you have previously sent mail, the "To:" field may already be
populated. Be careful. Always double-check that the recipient
is the intended one.
Using one e-mail address for everything. I
have four different e-mail addresses: private, public, one use
for online mailing lists and another for when I go shopping
online. These addresses attract mail for those specific areas.
Forgetting to check all of your e-mail accounts.
Checking all these accounts can be a chore, especially from
home. So I use ePrompter. [ Suggestion: limit three different
addresses with the same password (Webmaster) ]
Clicking "Send" too fast. Reread every e-mail
before you send it! I actually get e-mails from job applicants
with misspellings and missing words. They all go to the same
place: the garbage. This is a pet peeve. I'm not going to hire
someone who is careless.
Forgetting the attachment. This seems obvious,
but I can't tell you how many times I've received an e-mail
with a missing attachment. Since we all do it occasionally,
it shouldn't be a huge deal.
Caution: Don't open an e-mail attachment if
you are not expecting one. This can be a virus. (Webmaster)
Information taken from Tech Commands by Kim Komando
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